Calendly Pricing Guide

Calendly offers various subscription tiers to cater to different sets of needs.

The Basic tier of Calendly is free of cost.
The Essential tier of the software ranges between $8 and $10 per seat, per month.
The Professional tier is priced between $12 and $15 per seat, per month.
The Enterprise tier, for which the price can be known on making contact with Calendly. Contracts can range widely depending on the headcount which for 200 heads ranges from $12,100 to $23,500, for 1000 heads from $13,900 to $29,000, and for a headcount above 1001, it ranges from $33,000 to $82,300.

For users seeking a robust integration with Google Workspace, Calendly offers specialized pricing. While specific pricing information for this service is not available, contract ranges vary.

For a headcount of 200 between $14,500 to $30,400.
For 1000 heads between $23,300 to $51,500.
For a headcount above 1001, it ranges from $41,900 to $92,800.

Seizing the opportunity to commit to longer-term contracts can result in savings, with the company offering a 10% discount on a 24-month term. Standard 5% multi-year discounts and marketing partnership discounts are also available.

Calendly Negotiation Insights

In the Vendr platform, our expert analysts provide critical insights into potential negotiation techniques to achieve discounted rates on your Calendly contracts.

Discount Levers

One common discount lever we've identified involves the bundling of Calendly products. This opportunity arises when an organization is acquiring multiple seats or choosing more than one solution from the Calendly suite. Suppliers often offer volume discounts or bundle pricing, thereby reducing the overall price per user or service.

Commercial Items

From a commercial perspective, flexibility in contract length can be a substantial negotiating factor. Our analysts often find Calendly to be open to longer contract terms, which can initiate a discussion about potential pricing discounts in exchange for extended contract periods.

To gain access to additional discount levers and commercial negotiation opportunities for Calendly contracts, sign up for a free forever Vendr account. With access to Vendr's full suite of tools and insights, you'll benefit from a wealth of knowledge curated from our experience negotiating numerous SaaS contracts.

Community Insights for Calendly

Here are some recent insights shared by our community on procuring Calendly:

"It is Calendly's policy to remove all discounting on substantial decreases in user count. We were able to work with their team to maintain a 10% discount while reducing licenses by 50%." - Community Insight was posted recently.
"We received a 15% discount at renewal through voicing budget constraints." - Community Insight was posted recently.

Learn more about how to navigate SaaS procurement by signing up for a free forever Vendr account. Also, you can gain additional insights such as the estimated time to implement Calendly, what to expect for your renewal, and other discount levers that can be implemented if you're stuck during the negotiation process. There are currently 6 community insights available for Calendly.

Calendly Overview

Calendly, legally recognized as Calendly LLC, is classified under the Business Operations category, primarily focusing on Appointment Scheduling. With a market share characterized as medium, the company exhibits high retention, ranking as a market leader in its category. The software is appreciated for its easy-to-use interface, availability of free online scheduling capabilities, along with delivering top-notch customer service while effectively eliminating the need for phone and email tag.

Calendly offers various pricing tiers to cater to different audience needs. It features a Basic tier which is always free. Other than that, it provides an Essentials and a Professional tier, with an exclusive Enterprise tier for larger corporations. However, the specific pricing for the Enterprise tier can be acquired by contacting Calendly directly.

Not to forget, an exclusive integration namely, Calendly for Google Workspace, is also provided by Calendly. It is a free-to-use online appointment scheduling software that seamlessly integrates with Google or Microsoft products.

Compliance and Security

In terms of compliance and security, Calendly boasts of being compliant with General Data Protection Regulation (GDPR), meeting the industry standards indicated by SOC2. Being an advocate for privacy and data protection, Calendly also follows PII (Personally Identifiable Information) and DPA (Data Protection Act) regulations rigorously, ensuring safe and secure handling of data. In addition, it supports Single Sign-On (SSO) offering more convenience and security to its users.

Calendly pricing FAQs

What does Calendly's free plan offer?

Calendly's free plan provides essential scheduling functionalities suitable for individuals and small teams. It allows users to create unlimited event types, send personalized booking links, and sync with their Google Calendar, Outlook, or Microsoft Teams. The free plan also includes basic email notifications and reminders to ensure smooth scheduling and reduce no-shows. Although it lacks some of the advanced features of the paid plans, the free plan is a great starting point for managing appointments and meetings efficiently.

What integrations does Calendly support?

Calendly supports a variety of integrations that enhance its functionality. Popular integrations include Google Calendar, Outlook, and Microsoft Teams for seamless scheduling. For CRM needs, Calendly integrates with Salesforce and HubSpot, while payment processing is facilitated through PayPal and Stripe. Marketing automation tools like Mailchimp and Marketo, as well as video conferencing apps like Zoom and Google Meet, are also supported. These integrations ensure that Calendly can fit seamlessly into various workflows and enhance the overall scheduling process.

How can Calendly improve my scheduling process?

Calendly simplifies and streamlines the scheduling process through its user-friendly interface and comprehensive feature set. It allows users to set up unlimited event types, customize scheduling links, and embed booking links into emails or websites. Features like round robin scheduling, group events, and collective events ensure efficient management of meetings with multiple invitees. Notifications and email reminders help keep all parties informed, reducing the chances of cancellations or missed appointments. Overall, Calendly enhances efficiency and organization in managing appointments and meetings.

Does Calendly offer a discount for nonprofits or educators?

Yes, Calendly offers discounts for nonprofits and educators. They provide special pricing to help these organizations streamline their scheduling needs at a more affordable rate. For the latest details, check Calendly’s website or contact their support team directly.

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