CodeTwo Software develops email signature management, backup, and migration tools primarily for Microsoft 365 and Exchange environments. The company's flagship product, CodeTwo Email Signatures 365, allows organizations to centrally manage email signatures, disclaimers, and marketing banners across their Microsoft 365 tenant. CodeTwo also offers backup solutions for Microsoft 365 data and migration tools for moving email, contacts, and calendars between platforms.
Evaluating CodeTwo Software or planning a purchase?
Vendr's pricing analysis agent uses anonymized contract data to show what similar companies typically pay and where negotiation leverage exists—whether you're estimating budget, comparing options, or reviewing a quote. Explore CodeTwo Software pricing with Vendr.
This guide combines CodeTwo Software's published pricing with Vendr's dataset and analysis to break down CodeTwo Software pricing in 2026, including:
Whether you're evaluating CodeTwo Software for the first time or preparing for renewal, this guide is designed to help you budget accurately and negotiate with clearer market context.
CodeTwo Software uses per-user, per-year subscription pricing for most products, with costs varying by product line, deployment size, and contract term. The company's core offering—CodeTwo Email Signatures 365—is priced on a tiered structure based on the number of mailboxes in your Microsoft 365 tenant.
Published pricing structure:
CodeTwo publishes list pricing on its website, typically structured as annual subscriptions with volume-based tiers. Pricing decreases on a per-user basis as deployment size increases. Most products are sold as standalone licenses, though CodeTwo occasionally bundles email signature management with backup or migration tools for larger enterprise deals.
Typical cost drivers:
Observed pricing outcomes:
Based on Vendr transaction data, buyers typically see per-user annual costs ranging from approximately $2–$6 per mailbox for Email Signatures 365, depending on deployment size and negotiation. Larger deployments (500+ users) and multi-year terms tend to land toward the lower end of that range, while smaller teams (under 100 users) often pay closer to list pricing unless they negotiate actively or introduce competitive alternatives.
Benchmarking context:
Vendr's pricing analysis tool provides percentile-based benchmarks for CodeTwo Software across deployment sizes, contract structures, and product combinations, helping buyers understand where a given quote sits relative to recent market outcomes.
CodeTwo Software's product portfolio includes email signature management, Microsoft 365 backup, and migration tools. Each product is priced independently, though enterprise buyers often negotiate bundled rates.
CodeTwo Email Signatures 365 is the company's flagship product, enabling centralized email signature and disclaimer management for Microsoft 365 tenants.
Pricing Structure:
CodeTwo publishes tiered annual subscription pricing based on the number of mailboxes. List pricing typically starts around $4–$6 per user per year for smaller deployments (50–100 users) and decreases to approximately $2–$4 per user per year for larger tenants (500+ users). Pricing is billed annually, and multi-year commitments often unlock further discounts.
Observed Outcomes:
Vendr transaction data shows that buyers with 100–500 mailboxes commonly achieve pricing in the $3–$5 per user per year range, while larger enterprises (1,000+ users) often negotiate rates below $3 per user annually, particularly when committing to multi-year terms or bundling with other CodeTwo products.
Benchmarking context:
Compare your CodeTwo Email Signatures 365 pricing with Vendr to see percentile benchmarks for similar deployment sizes and contract structures.
CodeTwo Backup for Microsoft 365 provides automated backup and recovery for Exchange Online, SharePoint, OneDrive, and Teams data.
Pricing Structure:
Backup pricing is typically quoted on a per-user, per-year basis, with costs varying by the number of users and data retention requirements. List pricing generally ranges from $3–$7 per user per year, depending on deployment size and backup scope (e.g., Exchange-only vs. full Microsoft 365 suite).
Observed Outcomes:
Based on anonymized Vendr transactions, buyers often see pricing in the $4–$6 per user per year range for mid-sized deployments (200–500 users), with larger organizations negotiating rates closer to $3–$4 per user annually when committing to longer terms or higher user counts.
Benchmarking context:
Get your custom CodeTwo Backup price estimate to understand how your requirements compare to recent market outcomes.
CodeTwo offers several migration products, including tools for migrating email, contacts, and calendars between Microsoft 365, Exchange, Google Workspace, and other platforms.
Pricing Structure:
Migration tools are often sold as one-time licenses or short-term subscriptions, priced per mailbox migrated or per concurrent migration job. Pricing varies widely based on migration complexity, data volume, and whether the buyer requires ongoing support or multiple migration phases.
Observed Outcomes:
Migration pricing is highly project-specific. Vendr data suggests that buyers typically pay between $5–$15 per mailbox for straightforward migrations, with more complex or phased migrations commanding higher per-mailbox rates or flat project fees.
Benchmarking context:
Vendr's pricing tool can help you estimate migration costs based on your specific scope and compare them to similar projects in Vendr's dataset.
Understanding the key cost drivers helps buyers model total spend and identify negotiation opportunities.
1. Number of mailboxes or users
The primary pricing dimension for most CodeTwo products. Per-user costs decrease as deployment size increases, creating volume-based pricing tiers.
2. Contract term length
Multi-year commitments (2–3 years) typically unlock 10–20% lower annual rates compared to single-year contracts. CodeTwo often incentivizes longer terms with discounted pricing.
3. Product mix and bundling
Buyers purchasing multiple CodeTwo products (e.g., Email Signatures 365 + Backup) can often negotiate bundled rates that reduce the blended per-user cost compared to purchasing products separately.
4. Support and service level
Standard support is included in most subscriptions. Premium or dedicated support tiers, if available, may carry additional fees—typically 10–20% of the base subscription cost.
5. Payment terms and billing frequency
Annual prepayment is standard. Some buyers negotiate quarterly or semi-annual billing, though this may reduce available discounts. Upfront annual payment often unlocks better pricing.
6. Renewal vs. new purchase
Renewals are typically priced at or near the previous contract rate, with modest annual increases (3–5%) unless the buyer renegotiates actively. New purchases may offer more flexibility for negotiation, especially when competitive alternatives are in play.
Beyond the base subscription, several additional costs may apply depending on your deployment and requirements.
1. Implementation and onboarding
CodeTwo products are generally designed for self-service deployment, but larger or more complex implementations may require professional services or consulting support. These services, if needed, are typically quoted separately and can range from a few hundred to several thousand dollars depending on scope.
2. Premium or dedicated support
Standard support is included, but buyers requiring faster response times, dedicated account management, or 24/7 support may incur additional fees—often 10–20% of the annual subscription cost.
3. Data storage or retention (Backup products)
CodeTwo Backup pricing may include a baseline data retention period (e.g., 30–90 days). Extended retention or additional storage capacity may carry incremental costs, particularly for organizations with large data volumes.
4. Migration services
While CodeTwo's migration tools are priced separately, buyers with complex migration requirements may need to purchase additional consulting or project management services, which are quoted on a project basis.
5. Add-on modules or features
Certain advanced features (e.g., custom integrations, API access, or specialized reporting) may be available only in higher-tier plans or as paid add-ons. Confirm which features are included in your quoted tier to avoid surprises.
6. Annual price increases
Renewal contracts often include annual price escalation clauses (typically 3–5%). Buyers can sometimes negotiate caps on annual increases or lock in flat pricing for multi-year terms.
Benchmarking context:
Vendr's pricing analysis includes total cost modeling that accounts for base subscription, support, and common add-ons, helping buyers budget for the full cost of ownership.
Based on anonymized CodeTwo Software transactions in Vendr's dataset over the past 12 months:
Email Signatures 365:
Backup for Microsoft 365:
Discounting patterns:
Vendr data shows that buyers who introduce competitive alternatives (e.g., Exclaimer, Hornetsecurity, or Spanning Backup) and commit to multi-year terms often achieve 15–30% off list pricing for Email Signatures 365 and Backup products. Smaller deployments see more modest discounts (5–15%) unless they actively negotiate or bundle multiple products.
Benchmarking context:
See what similar companies pay for CodeTwo Software to understand where your quote sits relative to recent market outcomes and identify negotiation opportunities.
CodeTwo Software pricing is negotiable, particularly for larger deployments, multi-year commitments, and bundled product purchases. The strategies below are based on anonymized CodeTwo deals in Vendr's dataset and reflect tactics that have historically driven better outcomes.
CodeTwo sales teams are more flexible earlier in the sales cycle. Clearly communicate your budget constraints and timeline upfront to anchor expectations and create room for negotiation.
Based on Vendr transaction data, buyers who establish budget parameters early in the process and reference competitive alternatives often achieve pricing 10–20% below initial quotes.
CodeTwo competes directly with Exclaimer, Hornetsecurity, and other email signature and backup vendors. Actively evaluating alternatives—and making that evaluation visible to CodeTwo—creates leverage.
Vendr data shows that buyers who introduce competitive quotes or mention active evaluations of Exclaimer or Hornetsecurity often see CodeTwo respond with improved pricing, particularly for Email Signatures 365.
Competitive benchmarks:
Compare CodeTwo Software to alternatives with Vendr to understand pricing differences and strengthen your negotiation position.
CodeTwo typically offers 10–20% lower annual rates for 2–3 year commitments compared to single-year contracts. If your organization can commit to a longer term, use that commitment as a negotiation lever to secure better pricing.
Vendr transaction data shows that multi-year deals consistently achieve lower per-user costs, particularly for deployments over 200 users.
If you're evaluating both Email Signatures 365 and Backup for Microsoft 365 (or migration tools), negotiate a bundled rate. CodeTwo often provides discounts when buyers purchase multiple products together.
Based on Vendr data, bundled deals commonly achieve 10–15% lower blended per-user costs compared to purchasing products separately.
Renewal quotes often include modest annual increases (3–5%). Don't accept the first renewal offer—renegotiate actively, especially if your usage has grown or if competitive alternatives have emerged.
Vendr data shows that buyers who renegotiate renewals (rather than auto-renewing) often secure flat pricing or reduced annual escalation, particularly when they reference competitive options.
Confirm which features, support tiers, and data retention periods are included in your quoted price. If premium support or extended retention is required, negotiate those add-ons as part of the overall deal rather than accepting them at list price.
These insights are based on anonymized CodeTwo Software deals in Vendr's dataset across a wide range of company sizes and contract structures. Buyers can explore these insights directly using Vendr's free pricing and negotiation tools:
CodeTwo Software competes primarily in the email signature management and Microsoft 365 backup markets. Below are pricing-focused comparisons with key alternatives.
| Pricing component | CodeTwo Software | Exclaimer |
|---|---|---|
| List pricing (per user/year) | $4–$6 (small deployments), $2–$4 (large deployments) | $3–$5 (small deployments), $2–$3 (large deployments) |
| Negotiated pricing | Commonly $3–$5 (mid-sized), $2–$4 (large) | Commonly $2–$4 (mid-sized), $1.50–$3 (large) |
| Contract minimum | Typically 50 users | Typically 50 users |
| Estimated total (500 users, 1 year) | $1,500–$2,500 | $1,000–$2,000 |
Benchmarking context:
Compare CodeTwo and Exclaimer pricing with Vendr to see how quotes for your specific requirements stack up against recent market outcomes.
| Pricing component | CodeTwo Software | Hornetsecurity |
|---|---|---|
| List pricing (per user/year) | $4–$6 (Email Signatures), $3–$7 (Backup) | $3–$5 (Email Signatures), $4–$8 (Backup) |
| Negotiated pricing | Commonly $3–$5 (Email Signatures), $4–$6 (Backup) | Commonly $2.50–$4 (Email Signatures), $3–$6 (Backup) |
| Contract minimum | Typically 50 users | Typically 25 users |
| Estimated total (300 users, 1 year, both products) | $2,100–$3,300 | $1,650–$3,000 |
Benchmarking context:
See how CodeTwo and Hornetsecurity compare for your requirements using Vendr's pricing analysis tool.
| Pricing component | CodeTwo Software | Spanning Backup |
|---|---|---|
| List pricing (per user/year, backup) | $3–$7 | $4–$8 |
| Negotiated pricing | Commonly $4–$6 (mid-sized), $3–$4 (large) | Commonly $3–$6 (mid-sized), $2.50–$4 (large) |
| Contract minimum | Typically 50 users | Typically 25 users |
| Estimated total (500 users, 1 year) | $2,000–$3,000 | $1,500–$3,000 |
Benchmarking context:
Compare CodeTwo Backup and Spanning Backup pricing to understand which option delivers better value for your specific backup requirements.
Based on anonymized CodeTwo Software transactions in Vendr's platform over the past 12 months:
Vendr's dataset shows that buyers who actively negotiate—rather than accepting initial quotes—achieve meaningfully better pricing, with the strongest outcomes for multi-year, bundled deals supported by competitive alternatives.
Benchmarking context:
Vendr's negotiation playbooks provide supplier-specific discount strategies and timing guidance based on recent CodeTwo transactions.
Based on Vendr transaction data over the past 12 months:
Vendr's dataset shows that buyers who introduce competitive quotes and commit to longer terms consistently achieve the strongest negotiation outcomes, often landing in the lower half of the typical discount range or better.
Negotiation guidance:
Vendr's pricing analysis tool shows percentile-based benchmarks and negotiation leverage points for your specific CodeTwo deployment size and contract structure.
CodeTwo Software contracts are typically structured as 1-year or multi-year (2–3 year) subscriptions, billed annually. Multi-year commitments often unlock 10–20% lower annual rates compared to single-year contracts.
Based on Vendr transaction data:
Buyers should evaluate their organization's commitment horizon and use multi-year terms as a negotiation lever to secure better pricing, while ensuring the contract includes flexibility for user growth or product changes.
Benchmarking context:
Compare contract structures and pricing outcomes for CodeTwo Software across different term lengths using Vendr's dataset.
CodeTwo Software's base subscription pricing is generally transparent, but several additional costs may apply depending on your deployment and requirements:
Based on anonymized CodeTwo transactions in Vendr's database:
Vendr's dataset shows that buyers who clarify all included features, support levels, and retention periods upfront—and negotiate add-ons as part of the overall deal—avoid unexpected costs and achieve better total cost of ownership.
Negotiation guidance:
Vendr's total cost modeling accounts for base subscription, support, and common add-ons to help you budget accurately and negotiate comprehensively.
Based on Vendr transaction data, the strongest negotiation outcomes occur when:
Vendr data shows that buyers who engage early, introduce competitive alternatives, and align negotiations with CodeTwo's fiscal calendar achieve the strongest pricing outcomes.
Negotiation guidance:
Vendr's negotiation playbooks include timing strategies and fiscal calendar insights for CodeTwo Software to help you maximize leverage.
CodeTwo Email Signatures 365 is typically offered as a single product with tiered pricing based on the number of mailboxes, rather than multiple distinct plans or editions. All deployments generally include:
Pricing varies by deployment size (number of mailboxes), with per-user costs decreasing as user count increases. Some advanced features (e.g., custom integrations, API access) may be available only for larger enterprise deployments or as add-ons—confirm which features are included in your quoted tier.
CodeTwo Backup for Microsoft 365 typically includes:
Extended data retention, additional storage capacity, and premium support may be available as add-ons or in higher-tier plans. Confirm retention periods and storage limits in your quoted pricing to avoid unexpected costs.
Yes. CodeTwo often provides bundled pricing for buyers purchasing both Email Signatures 365 and Backup for Microsoft 365. Based on Vendr transaction data, bundled deals commonly achieve 10–15% lower blended per-user costs compared to purchasing products separately. If you need both capabilities, negotiate a bundled rate as part of your overall deal.
Based on analysis of anonymized CodeTwo Software deals in Vendr's dataset, pricing outcomes vary significantly based on deployment size, contract structure, and negotiation approach. Recent data from Vendr shows that buyers who prepare carefully and evaluate alternatives often secure meaningfully better pricing.
Key takeaways:
Regardless of platform choice, the most important step is clearly defining requirements, understanding total cost drivers, and benchmarking pricing against comparable deals before committing.
Vendr's pricing and negotiation tools analyze anonymized transaction data to surface percentile-based benchmarks, competitive comparisons, and observed negotiation patterns, helping buyers assess how a given CodeTwo Software quote compares to recent market outcomes for similar scope.
This guide is updated regularly to reflect recent CodeTwo Software pricing and negotiation trends. Consider revisiting it ahead of any new purchase or renewal to account for changing market conditions. Last updated: February 2026.