Fellow is a meeting management and productivity platform designed to help teams run more effective meetings, track action items, and maintain alignment across distributed and hybrid workforces. Originally positioned as a meeting notes and agenda tool, Fellow has evolved into a broader collaboration platform that integrates with calendar systems, video conferencing tools, and project management software to centralize meeting workflows, feedback cycles, and one-on-one conversations.
Evaluating Fellow or planning a purchase?
Vendr's pricing analysis agent uses anonymized contract data to show what similar companies typically pay and where negotiation leverage exists—whether you're estimating budget, comparing options, or reviewing a quote. Explore Fellow pricing with Vendr.
This guide combines Fellow's published pricing with Vendr's dataset and analysis to break down Fellow pricing in 2026, including:
Whether you're evaluating Fellow for the first time or preparing for renewal, this guide is designed to help you budget accurately and negotiate with clearer market context.
Fellow uses a per-seat, tiered pricing model with three primary plans: Free, Pro, and Business. Pricing scales with the number of licensed users, and most organizations purchasing Fellow deploy it across leadership teams, managers, or specific departments rather than company-wide.
As of early 2026, Fellow's published pricing starts at $0 for the Free plan (limited features, up to 10 users), $7 per user per month for Pro (billed annually), and custom pricing for the Business tier, which is typically quoted for teams of 25+ users and includes advanced integrations, analytics, and support.
Pricing Structure:
Fellow charges per active user per month, billed annually or monthly. Annual commitments typically unlock a discount compared to month-to-month billing. The Business tier is not published on Fellow's website and requires a sales conversation to receive a quote.
Observed Outcomes:
Based on anonymized Fellow transactions in Vendr's platform, buyers with 25–100 users often see quoted pricing in the range of $5–$9 per user per month for annual contracts, depending on tier, term length, and negotiation. Larger deployments (100+ users) or multi-year commitments can drive per-seat pricing lower, particularly when buyers anchor to budget constraints or present competitive alternatives.
Benchmarking context:
Vendr's pricing benchmarks provide percentile-based ranges for Fellow contracts across different deployment sizes, helping buyers assess whether a given quote aligns with recent market outcomes for similar scope.
Fellow offers three primary tiers, each designed for different team sizes and use cases. Below is a breakdown of each plan's pricing structure and what buyers typically experience.
Pricing Structure:
Fellow Free is available at no cost for up to 10 users. It includes basic meeting agendas, note-taking, and action item tracking, but lacks advanced integrations, analytics, and administrative controls.
Observed Outcomes:
The Free plan is commonly used for pilot programs or small teams testing Fellow's core functionality. Most organizations evaluating Fellow for broader deployment move to Pro or Business within the first quarter.
Benchmarking context:
While the Free plan has no direct cost, understanding the upgrade path and typical Pro pricing is critical for budgeting. Vendr's Fellow pricing analysis shows what teams typically pay when scaling beyond the Free tier.
Pricing Structure:
Fellow Pro is listed at $7 per user per month (billed annually) or $9 per user per month (billed monthly) as of early 2026. Pro includes unlimited meetings, integrations with Slack, Microsoft Teams, Zoom, Google Meet, advanced search, and meeting analytics.
Observed Outcomes:
In Vendr's dataset, Pro pricing for teams of 10–50 users typically falls in the $6–$8 per user per month range for annual contracts. Buyers who commit to multi-year terms or negotiate during quarter-end often achieve pricing at or below the lower end of that range.
Benchmarking context:
Pro is Fellow's most common entry point for mid-sized teams. Vendr's benchmarking tools provide percentile-based pricing for Pro contracts by team size and term length, helping buyers understand where their quote sits relative to recent deals.
Pricing Structure:
Fellow Business uses custom pricing, typically quoted for teams of 25+ users. Business includes everything in Pro plus advanced analytics, custom integrations, dedicated support, SSO, and enhanced administrative controls.
Observed Outcomes:
Based on Vendr transaction data, Business tier pricing for teams of 50–150 users often ranges from $5–$9 per user per month for annual contracts, with larger deployments or multi-year commitments driving per-seat costs lower. Discounting is common, particularly when buyers anchor to budget constraints, present competitive alternatives, or negotiate during Fellow's fiscal quarter-end.
Benchmarking context:
Business pricing varies significantly based on deployment size, term length, and negotiation approach. Vendr's pricing intelligence surfaces observed outcomes for Business contracts across different buyer profiles, helping teams assess whether a given quote reflects recent market pricing.
Fellow's total cost is primarily driven by the number of licensed users, the selected tier, and the contract term length. However, several secondary factors can materially impact pricing.
Number of licensed users:
Fellow charges per active user per month. Organizations must decide whether to deploy Fellow company-wide, across all managers, or within specific departments. Broader deployments increase total cost but may unlock volume-based discounting.
Tier selection:
Pro and Business tiers differ in analytics depth, integrations, and administrative controls. Most organizations with 25+ users or enterprise requirements (SSO, advanced reporting) require the Business tier, which is priced on a custom basis.
Contract term length:
Annual contracts typically receive a discount compared to monthly billing. Multi-year commitments (2–3 years) can drive per-seat pricing lower, particularly when negotiated during Fellow's fiscal quarter-end or year-end.
Billing cadence:
Fellow offers both annual prepay and monthly billing. Annual prepay typically unlocks a discount of 10–20% compared to month-to-month pricing, based on Vendr data.
Add-ons and integrations:
While most integrations (Slack, Zoom, Google Meet, Microsoft Teams) are included in Pro and Business tiers, certain advanced integrations or custom API work may require additional fees or professional services.
Support and onboarding:
Business tier contracts may include dedicated onboarding or customer success support. For larger deployments, buyers should clarify whether onboarding, training, or ongoing support are included or priced separately.
Fellow's pricing is relatively transparent, but several costs may not be immediately obvious during initial evaluation.
User growth and true-up:
Fellow contracts typically include a true-up mechanism for user growth. If your team grows beyond the contracted user count mid-term, you may be billed for additional seats at the contracted rate or at list price, depending on contract terms. Clarify true-up terms and overage pricing before signing.
Annual vs. monthly billing delta:
Monthly billing can cost 15–25% more annually than prepaying for a full year, based on Vendr data. If cash flow allows, annual prepay typically delivers better unit economics.
Onboarding and training:
While Fellow is designed to be self-service, larger deployments or organizations with complex workflows may require onboarding support. Clarify whether onboarding, training sessions, or customer success resources are included in the Business tier or priced separately.
Integration and API costs:
Most standard integrations (Slack, Zoom, Google Calendar, Microsoft Teams) are included in Pro and Business tiers. However, custom API work, advanced integrations, or third-party middleware may require additional fees or professional services.
Renewal pricing:
Fellow contracts may include auto-renewal clauses with price escalation terms (e.g., 5–10% annual increase). Review renewal terms carefully and negotiate caps on price increases or the ability to renegotiate at renewal.
Downgrade restrictions:
Some Fellow contracts include minimum user commitments or restrictions on downgrading tiers mid-term. If your team size or usage may fluctuate, negotiate flexibility to adjust user counts or tiers without penalty.
Fellow pricing varies based on deployment size, tier, term length, and negotiation approach. Below is a summary of observed outcomes from Vendr's dataset.
Small teams (10–25 users):
Teams in this range typically purchase Fellow Pro at or near list pricing ($7–$9 per user per month), particularly for annual contracts. Discounting is less common at this scale, though buyers who commit to multi-year terms or negotiate during quarter-end may achieve 5–15% off list.
Mid-sized teams (25–100 users):
This segment commonly purchases Fellow Business tier. Based on Vendr transaction data, annual contract pricing for this range typically falls between $5–$8 per user per month, with buyers who anchor to budget constraints or present competitive alternatives often achieving pricing at the lower end of that range.
Larger deployments (100+ users):
Organizations deploying Fellow across 100+ users or committing to multi-year terms often see per-seat pricing in the $4–$7 per user per month range for Business tier contracts. Volume-based discounting and multi-year commitments are common levers at this scale.
Discounting patterns:
Vendr data shows that Fellow commonly negotiates 10–30% off list pricing for Business tier contracts, particularly when buyers anchor to budget constraints, present competitive alternatives (Grain, Fireflies, Otter.ai), or negotiate during Fellow's fiscal quarter-end. Discounting is less common for Pro tier contracts at smaller scales.
Benchmarking context:
These ranges are illustrative and vary based on specific buyer circumstances. Vendr's pricing tools provide percentile-based benchmarks for Fellow contracts across different deployment sizes, tiers, and term lengths, helping buyers assess how a given quote compares to recent market outcomes.
Fellow pricing is negotiable, particularly for Business tier contracts, larger deployments, or multi-year commitments. Below are strategies based on anonymized Fellow deals in Vendr's dataset.
Fellow's sales team typically responds to budget constraints, particularly when buyers anchor early in the conversation. Instead of asking "What's your best price?", frame the conversation around a specific budget target (e.g., "We have $X allocated for meeting management tools this year—can Fellow work within that?"). This shifts the negotiation dynamic and often unlocks discounting or creative deal structures.
Benchmarking context:
Vendr's pricing benchmarks provide target ranges based on recent Fellow deals, helping buyers anchor to realistic, data-backed budget targets.
Fellow competes directly with Grain, Fireflies, Otter.ai, and other meeting management platforms. Buyers who evaluate multiple tools and present credible alternatives often achieve better pricing. Be specific about which alternatives you're evaluating and what pricing you've received—this creates urgency and leverage.
Competitive benchmarks:
Vendr's competitive analysis shows how Fellow pricing compares to alternatives for similar requirements, helping buyers frame competitive conversations with data.
Fellow typically offers better per-seat pricing for 2- or 3-year commitments. If your organization has confidence in Fellow's fit and can commit to a longer term, use that as a lever to negotiate lower per-seat pricing or additional concessions (e.g., included onboarding, capped renewal increases).
Like most SaaS vendors, Fellow's sales team faces quarterly and annual targets. Buyers who time negotiations to align with Fellow's fiscal calendar (particularly Q4 or calendar year-end) often achieve better pricing or additional concessions. If your timeline allows, delay final commitment until the last few weeks of a quarter.
Fellow contracts typically include true-up mechanisms for user growth and auto-renewal clauses. Negotiate favorable true-up pricing (e.g., at contracted rate, not list), caps on renewal price increases (e.g., 5% maximum annual increase), and flexibility to adjust user counts or tiers mid-term without penalty.
For larger deployments or Business tier contracts, clarify whether onboarding, training, and customer success support are included or priced separately. If not included, negotiate their inclusion as part of the deal rather than paying separately.
These insights are based on anonymized Fellow deals in Vendr's dataset across a wide range of company sizes and contract structures. Buyers can explore these insights directly using Vendr's free pricing and negotiation tools:
Fellow competes primarily with Grain, Fireflies, Otter.ai, and other meeting management and AI note-taking platforms. Below is a pricing-focused comparison.
| Pricing component | Fellow | Grain |
|---|---|---|
| List pricing (Pro/Business tier) | $7–$9/user/month (Pro); custom (Business) | $19–$39/user/month (Business tier); custom (Enterprise) |
| Contract minimum | Typically 10–25 users | Typically 5–10 users |
| Onboarding/training | Included in Business tier (varies) | Included in Enterprise tier |
| Estimated total (50 users, annual) | $4,200–$5,400 (Business tier, negotiated) | $11,400–$23,400 (Business tier, negotiated) |
Benchmarking context:
Vendr's competitive pricing analysis provides side-by-side benchmarks for Fellow and Grain contracts across different deployment sizes and use cases.
| Pricing component | Fellow | Fireflies |
|---|---|---|
| List pricing (Pro/Business tier) | $7–$9/user/month (Pro); custom (Business) | $10–$19/user/month (Pro/Business); custom (Enterprise) |
| Contract minimum | Typically 10–25 users | Typically 5–10 users |
| Onboarding/training | Included in Business tier (varies) | Self-service (Pro); included (Enterprise) |
| Estimated total (50 users, annual) | $4,200–$5,400 (Business tier, negotiated) | $6,000–$11,400 (Business tier, negotiated) |
Benchmarking context:
Vendr's pricing tools show how Fellow and Fireflies pricing compare for similar deployment sizes and use cases, helping buyers assess which platform delivers better value for their specific requirements.
| Pricing component | Fellow | Otter.ai |
|---|---|---|
| List pricing (Pro/Business tier) | $7–$9/user/month (Pro); custom (Business) | $8.33–$20/user/month (Pro/Business); custom (Enterprise) |
| Contract minimum | Typically 10–25 users | Typically 3–5 users |
| Onboarding/training | Included in Business tier (varies) | Self-service (Pro); included (Enterprise) |
| Estimated total (50 users, annual) | $4,200–$5,400 (Business tier, negotiated) | $5,000–$12,000 (Business tier, negotiated) |
Benchmarking context:
Vendr's competitive analysis provides percentile-based pricing for Fellow and Otter.ai contracts across different deployment sizes, helping buyers assess which platform delivers better value for their specific requirements.
Based on anonymized Fellow transactions in Vendr's platform over the past 12 months:
Negotiation guidance:
Vendr's Fellow negotiation playbook provides supplier-specific strategies, timing recommendations, and framing guidance to help buyers achieve better pricing and terms.
Based on Vendr transaction data:
Benchmarking context:
Vendr's pricing benchmarks provide percentile-based ranges for Fellow contracts, helping buyers assess how much savings potential exists for their specific deployment size and requirements.
Key contract terms to review and negotiate:
Negotiation guidance:
Vendr's contract analysis tools help buyers identify unfavorable terms and negotiate better contract structures based on recent Fellow deals.
Based on Vendr's dataset:
Negotiation guidance:
Vendr's negotiation tools provide timing strategies and supplier-specific playbooks to help buyers maximize leverage and achieve better outcomes.
Based on Vendr transaction data for similar deployment sizes and use cases:
Fellow is typically more cost-effective for teams prioritizing structured meeting workflows and action item tracking, while alternatives may be better suited for teams prioritizing AI transcription, video highlights, or conversation intelligence.
Competitive benchmarks:
Vendr's competitive pricing analysis provides side-by-side benchmarks for Fellow and alternatives across different deployment sizes and use cases, helping buyers assess which platform delivers better value for their specific requirements.
Fellow Pro includes unlimited meetings, integrations with Slack, Microsoft Teams, Zoom, Google Meet, advanced search, and meeting analytics. It is designed for teams of 10–50 users who need core meeting management functionality.
Fellow Business includes everything in Pro plus advanced analytics, custom integrations, dedicated support, SSO, and enhanced administrative controls. It is designed for teams of 25+ users or organizations with enterprise requirements (SSO, advanced reporting, dedicated support).
Fellow integrates with Slack, Microsoft Teams, Zoom, Google Meet, Google Calendar, Outlook, Asana, Jira, Linear, and other productivity tools. Most standard integrations are included in Pro and Business tiers. Custom API work or advanced integrations may require additional fees or professional services.
Yes. Fellow is commonly deployed to leadership teams, managers, or specific departments rather than company-wide. Buyers should clarify whether Fellow's pricing model allows flexible user assignment or requires company-wide deployment.
Yes. Fellow offers a Free plan for up to 10 users with limited features. Most organizations evaluating Fellow for broader deployment start with the Free plan or request a trial of Pro or Business tiers before committing to a paid contract.
Based on analysis of anonymized Fellow deals in Vendr's dataset, Fellow pricing is negotiable, particularly for Business tier contracts, larger deployments, or multi-year commitments. Recent data from Vendr shows that buyers who prepare carefully and evaluate alternatives often secure meaningfully better pricing.
Key takeaways:
Regardless of platform choice, the most important step is clearly defining requirements, understanding total cost drivers, and benchmarking pricing against comparable deals before committing.
Vendr's pricing and negotiation tools analyze anonymized transaction data to surface percentile-based benchmarks, competitive comparisons, and observed negotiation patterns, helping buyers assess how a given Fellow quote compares to recent market outcomes for similar scope.
This guide is updated regularly to reflect recent Fellow pricing and negotiation trends. Consider revisiting it ahead of any new purchase or renewal to account for changing market conditions. Last updated: February 2026.