Presenting competitors as a viable alternative during negotiations can pressure HappyFox to offer better pricing. Highlight quotes from competitors that offer similar functionality for a lower price to strengthen your case. Make it clear that finance is considering alternatives and needs justification for the proposed costs.
Emphasizing the removal of auto-renewal clauses can add leverage when negotiating terms with HappyFox. By requiring that the agreement be reviewed annually, it gives your organization more control and reduces financial risks, thus potentially leading to better pricing and terms.
Pushing back on any proposed uplift for renewal can be effective, especially if you are experiencing flat or reduced usage. State that the original agreement didn't specify an uplift and request to eliminate it based on current financial constraints.
Before finalizing the deal, conducting a thorough review of all line items in the contract can reveal redundancies and opportunities for savings. Consider whether consolidating similar products or plans may yield a discount.
Offering to act as a reference or participate in a case study can help negotiate lower pricing. This is particularly effective if you're a larger or noteworthy organization; HappyFox may offer better terms to secure your approval.