Presenting competitors offering similar functionality at lower prices can help leverage your negotiation. It's essential to reiterate that your finance team requires cost evaluations as a significant lever in negotiations. This tactic works best when you have other realistic options to back your claims.

Since you are looking at a renewal situation, it's crucial to provide notice to avoid auto-renewal, which can give you leverage. Evaluating competition and how they can offer better deals can reinforce your position to negotiate a flat renewal with potential cost reductions.

If you plan to add additional user licenses or expand your usage significantly, leveraging economies of scale can help negotiate lower rates. This is critical in showing the vendor that increased volume should equate to a better pricing model.

Discussing and potentially waiving overage fees as part of the renewal conversation can often lead to negotiations for a better deal. Bring up previous usage experiences to highlight your growth and reduce costs.

Requesting the removal of auto-renew clauses in your negotiation not only provides more flexibility but can also serve as a negotiation leverage as financial and legal requirements demand clear oversight on renewals.