How to Integrate a Calendar into Slack for Team Event Management

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Enable efficient event management by integrating a calendar into your Slack workspace. A step-by-step guide.

Vendr | How do you add a calendar to Slack?
Written by
Vendr Team
Published on
May 2, 2023
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Slack is widely recognized for its collaboration features, yet it lacks a built-in calendar function to help teams track events, deadlines, or meetings. While Slack offers a /remind reminder tool, it doesn't cover the full array of scheduling functionalities that a dedicated calendar can offer. However, you can easily bring calendar features into Slack using various apps available in the Slack App Directory.

The Importance of a Team Calendar

Before we dive into the steps, let's discuss why integrating a calendar into Slack can be beneficial for your team:

  1. Increased Visibility: Everyone in the team can view upcoming events, making it easier to plan around them.
  2. Enhanced Collaboration: A shared calendar facilitates collaboration by providing common time slots for team meetings or brainstorming sessions.
  3. Automated Reminders: No more manual follow-ups; automated reminders ensure nobody misses an important event or deadline.
  4. Work-Life Balance: Knowing your teammates' availability helps in respecting personal time and thus aids in maintaining a healthy work-life balance.

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Popular Calendar Apps for Slack

There are several popular calendar apps that seamlessly integrate with Slack:

  1. Google Calendar for Team Events: This tool helps to share event reminders into Slack and provides daily and weekly summaries of events. It also notifies the team when events change.
  2. Google Calendar/Outlook Calendar: These apps let you check your personal calendar and automatically change your Slack status when you're in a meeting, making it easier to manage your time.
  3. Eventbot Calendar: This Slack-specific calendar app allows you to manage team events within the Slack environment. Eventbot offers both a free version and a premium version at $29/month for more advanced features.

Steps to Add a Calendar to Slack

Installing a Calendar App

  1. Go to Slack App Directory: Navigate to the Slack App Directory and search for 'Calendar'.
  2. Choose an App: Select an app that suits your team's needs and click on 'Install'.
  3. Grant Permissions: Follow the prompt to grant necessary permissions for the app to integrate with your Slack workspace.

Configuration and Use

  1. Access Settings: Once installed, go to the settings or preferences of the chosen calendar app within Slack.
  2. Sync Calendars: For Google Calendar or Outlook Calendar, you'll need to sync your calendar account with the app.
  3. Customize Notifications: Most calendar apps allow you to customize what kinds of notifications you want to receive in Slack (e.g., daily summary, event change notifications, etc.)
  4. Create Events: For apps like Eventbot, you can create and manage events directly within Slack.
  5. Check Calendar: Use Slack commands that come with your calendar app to check your calendar without leaving Slack. For example, typing /calendar might display your events for the day.
  6. Set Reminders: Some apps allow you to set reminders for events directly through Slack.

Common Pitfalls and Troubleshooting

  1. Sync Issues: Sometimes, calendar events may not sync immediately. Make sure to refresh and check settings if you experience delays.
  2. Time Zone Differences: Ensure your calendar app and Slack are set to the same time zone to avoid scheduling conflicts.
  3. App Conflicts: If you have multiple calendar apps, they might conflict. Stick to one to keep things simple.

Conclusion

Integrating a calendar into your Slack workspace can streamline your team's scheduling and event management, making collaboration easier and more efficient. Whether you opt for Google Calendar, Outlook Calendar, or a Slack-specific solution like Eventbot, the right calendar app can greatly enhance your team's productivity and organization.

Vendr Team
Vendr's team of SaaS and negotiation experts provide their curated insights into the latest trends in software, tool capabilities, and modern procurement strategies.

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